New Program Launch
Definitions
- Program
- The Learning Activity, e.g. #FrontlineECHO
- Weekly (or bi-weekly) sessions of Interactive Learning with Subject Matter Experts internationally located, with case presentations by Learners
- A session lasts 60-90 mins
- Composed of
- (<20min) didactic/lecture by subject matter expert
- <20min) case presentation by Learner
- For the remainder of the time interactive discussion between Learners and Subject Matter Experts
- Spoke(s)
- Learners who actively participate in the program
- Hub:
- Is the organization that runs an educational program
- e.g. #FrontlineECHO and #DialysisECHO are run by SAMA Hub
- #UoKECHO is run by the Faculty of Medicine, University of Khartoum
- Learning Site
- Is the location where learners attend from in-person
- e.g. Soba Hospital is a Learning Site for #UokECHO
- Director
- The trainer who oversees the scientific content of the program & curriculum development
- Expected to attend most sessions and be continuously available to the facilitator, coordinator, and subject matter experts
- Subject Matter Expert
- Experts in their fields who give the didactic/lecture and participate in the discussion
- Facilitator
- The person who moderates the learning sessions
- Must attend 2.5-day immersion training
- Coordinator
- The person who coordinates the learning sessions
- Must attend 2.5-day immersion training
- Learning Site Organizer
- Trainee/volunteer who coordinates at the Learning Site
First: Become a Learning Site
- Step 1: Provide the necessary Learning Space
- The recommended room should take no more than 15-20 participants to allow for interactive participation
- Step 2: Overcome Energy Challenges
- Due to unreliable electric supply from the National Grid in Sudan, we recommend that Learning sites have a backup energy source
- SAMA’s experience with a solar panel has been excellent
- Step 3: Overcome Internet Challenges
- In Khartoum, SAMA has good experience with a vendor that provides dedicated (not shared) internet service
- Step 4: Provide the needed audiovisual supplies
- Webcam
- Computer/laptop
- Microphone (SAMA uses a smartphone app in lieu of purchasing a microphone)
- Speaker
- LCD Screen (or projector)
Second: Organize a program under SAMA Hub or become a Project ECHO Hub?

Choice 1: Organize a program under SAMA Hub
- Step 1: Become a Learning Site (see above)
- Step 2: Complete a concept note (through the SAMA website) composed of:
- Learning Objectives of Project ECHO Program
- Target Audience
- Start and End Dates
- Frequency (weekly or every two weeks)
- Time/Day (must use same time and day of week for all sessions)
- Topics to be covered
- Subject Matter Experts
- Names of Team Members: Echo Lead, Facilitator, Coordinator
- What does success look like
- Step 3: Sign a partnership agreement with SAMA – see table above
- Step 4: Identify and train spokes
- Step 5: Develop templates
- Step 6: Create a Banner, webpage
- Step 7: Launch
Choice 2: Become a Project ECHO Hub
- Step 1: Become a Learning Site
- Step 2: Complete Concept Note (through the SAMA website)
- Learning Objectives of Project ECHO Program
- Target Audience
- Start and End Dates
- Frequency (weekly or every two weeks)
- Time/Day (must use same time and day of the week for all sessions)
- Topics to be covered
- Subject Matter Experts
- Names of Team Members: Echo Lead, Facilitator, Coordinator
- What does success look like
- Step 3: Sign a partnership agreement with Global Echo
- Step 4: Sign a partnership agreement with SAMA (optional) – If SAMA support is needed
- Step5: Recruit Facilitator & Coordinator
- Step 6: Planning Zoom Call with Echo India
- Step 7: Identify and Train spokes
- Step 8: Develop templates
- Step 9: Create Banner
- Step 10: Launch