New Program Launch

Definitions

  • Program
    • The Learning Activity, e.g. #FrontlineECHO
    • Weekly  (or bi-weekly) sessions of Interactive Learning with Subject Matter Experts internationally located, with case presentations by Learners
    • A session lasts 60-90 mins
    • Composed of 
      • (<20min) didactic/lecture by subject matter expert 
      • <20min) case presentation by Learner 
      • For the remainder of the time interactive discussion between Learners and Subject Matter Experts  
  • Spoke(s)
    • Learners who actively participate in the program 
  • Hub: 
    • Is the organization that runs an educational program
    • e.g. #FrontlineECHO and #DialysisECHO are run by SAMA Hub
    • #UoKECHO is run by the Faculty of Medicine, University of Khartoum 
  • Learning Site
    • Is the location where learners attend from in-person
    • e.g. Soba Hospital is a Learning Site for #UokECHO
  • Director
    • The trainer who oversees the scientific content of the program & curriculum development
    • Expected to attend most sessions and be continuously available to the facilitator, coordinator, and subject matter experts
  • Subject Matter Expert
    • Experts in their fields who give the didactic/lecture and participate in the discussion
  • Facilitator
    • The person who moderates the learning sessions
    • Must attend 2.5-day immersion training
  • Coordinator
    • The person who coordinates the learning sessions
    • Must attend 2.5-day immersion training
  • Learning Site Organizer
    • Trainee/volunteer who coordinates at the Learning Site

First: Become a Learning Site

  1. Step 1: Provide the necessary Learning Space 
    • The recommended room should take no more than 15-20 participants to allow for interactive participation
  2. Step 2: Overcome Energy Challenges
    • Due to unreliable electric supply from the National Grid in Sudan, we recommend that Learning sites have a backup energy source
    • SAMA’s experience with a solar panel has been excellent
  3. Step 3: Overcome Internet Challenges
    • In Khartoum, SAMA has good experience with a vendor that provides dedicated (not shared) internet service 
  4. Step 4: Provide the needed audiovisual supplies
    • Webcam
    • Computer/laptop
    • Microphone (SAMA uses a smartphone app in lieu of purchasing a microphone) 
    • Speaker
    • LCD Screen (or projector) 

Second: Organize a program under SAMA Hub or become a Project ECHO Hub?

Choice 1: Organize a program under SAMA Hub

  1. Step 1: Become a Learning Site (see above) 
  2. Step 2: Complete a concept note (through the SAMA website) composed of:
    • Learning Objectives of Project ECHO Program
    • Target Audience
    • Start and End Dates
    • Frequency (weekly or every two weeks)
    • Time/Day (must use same time and day of week for all sessions)
    • Topics to be covered
    • Subject Matter Experts
    • Names of Team Members: Echo Lead, Facilitator, Coordinator
    • What does success look like
  3. Step 3: Sign a partnership agreement with SAMA – see table above
  4. Step 4: Identify and train spokes
  5. Step 5: Develop templates
  6. Step 6: Create a Banner, webpage 
  7. Step 7: Launch 

Choice 2: Become a Project ECHO Hub

  1. Step 1: Become a Learning Site
  2. Step 2: Complete Concept Note (through the SAMA website) 
    • Learning Objectives of Project ECHO Program
    • Target Audience
    • Start and End Dates
    • Frequency (weekly or every two weeks)
    • Time/Day (must use same time and day of the week for all sessions)
    • Topics to be covered
    • Subject Matter Experts
    • Names of Team Members: Echo Lead, Facilitator, Coordinator
    • What does success look like
  3. Step 3: Sign a partnership agreement with Global Echo
  4. Step 4: Sign a partnership agreement with SAMA (optional) – If SAMA support is needed 
  5. Step5: Recruit Facilitator & Coordinator
  6. Step 6: Planning Zoom Call with Echo India
  7. Step 7: Identify and Train spokes
  8. Step 8: Develop templates
  9. Step 9: Create Banner
  10. Step 10: Launch