Women’s Health and Feeding Support Program – Adre, Chad

Date: December 31, 2025
Issuing Organization: The Sudanese American Medical Association (SAMA)
Grant Amount: $15,000
Contact Person: Fatima Mohamed
Email: Fatima.mohamed@sama-sd.org

Adre, eastern Chad, is hosting a rapidly increasing number of Sudanese refugees fleeing conflict in Darfur, with women and children representing the majority. Refugees face severe food insecurity due to limited and irregular assistance, while women—especially pregnant and lactating women—are at higher risk of malnutrition and poor health outcomes. At the same time, women and girls are exposed to heightened risks of gender-based violence and often lack access to essential medical, reproductive health, psychosocial, and HIV prevention services.

Through this RFP, SAMA seeks a qualified local organization to implement an integrated Women’s Health and Feeding Support Program in Adre. The program will provide hot meal distribution alongside essential women’s health services, including GBV response, maternal and reproductive health care, trauma-informed support, and HIV prevention, while strengthening local service capacity and ensuring safe and dignified delivery for vulnerable communities.

The purpose of this RFP is to identify and engage a qualified local organization to implement an integrated Women’s Health and Feeding Support Program for Sudanese refugee women and girls in Adre, Chad.

The program aims to:

• Provide hot meals to vulnerable displaced communities
• Deliver women’s health (eg, GBV response, and maternal/reproductive health services, support HIV prevention, others)

• The organization must be legally registered in Chad and authorized to operate in Adre, and must provide valid registration documents and proof of compliance with local regulations.
• The organization must have previously received and managed international donor funds.
• The organization must have demonstrated experience implementing feeding programs/food distribution and women’s health projects. Experience working with displaced people or refugees is strongly preferred.
• The organization must have an active operational presence in Adre or surrounding areas and be able to rapidly mobilize staff and resources.
• The organization must have established relationships with local authorities, community leaders, and camp management structures.
• The organization must have the technical capacity to implement integrated feeding, health, and protection activities.
• The organization must have adequate qualified staffing for program management, logistics, health services, and Monitoring & Evaluation (M&E).
• The organization must demonstrate strong financial and administrative capacity, including responsible and transparent management of donor funds and systems for financial reporting and accountability.
• The organization must be able to provide timely narrative and financial reports and commit to humanitarian standards, safeguarding, and data protection protocols.
• The organization must have clear safeguarding policies, including Protection from Sexual Exploitation and Abuse (PSEA), child safeguarding, and gender inclusion, as well as beneficiary feedback and complaint mechanisms.
• The organization must have the ability to operate safely, with appropriate security protocols and risk mitigation measures in place.

For more details about the RFP, click here

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Why are you filling out this form? *

• Medical Supplies Program
• RFP – Others

Organization Information and Due Diligence

Organization Name اسم المنظمة *

Year of Establishment: *

Headquarters Location *

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Organization Headquarters Address *

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Briefly describe your organization’s work, highlighting your core activities and recent experience—especially in imprting medical supplies to Sudan *

Briefly describe your organization’s work, highlighting your experience in combating dengue fever outbreak in Khartoum *

Describe your organization’s experience in cross-border humanitarian logistics (from Chad) *

Please upload the organization registration in United States *

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Is your organization registered in Sudan? *

• Yes
• No

Please upload the organization registration in Sudan *

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Has your organization received and managed international donor funding before? *

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How did your organization receive international donor funds? Please describe the method(s) used and indicate the currency and type of account used. *

If yes, list donors *

Could you please confirm your preferred method for receiving the funds? select all that applies *

• Wire transfer to a bank account in Chad
• PayPal
• Bankak – SDG
• Other

If other, specify *

Please upload the organization most recent Annual report *

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Please upload the organization most recent audited financial statement *

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What was the organization's total revenue for the year 2025? *

Please provide a list of the names and roles of the organization's Board of Directors or Executive Committee members?

Full legal name *

Role *

Do you currently have an active presence in Adre or surrounding areas? *

• Yes
• No

Primary Contact Person المسؤول الرئيسي للتواصل

Contact person name اسم مسؤول التواصل *

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Last

Position المنصب *

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Contact person email البريد الإلكتروني *

Contact person WhatsApp واتساب مسؤول التواصل *

Please upload a copy of your ID يرجى ارفاق نسخة من بطاقة الهوية الخاصة بك. *

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About the project (Food Distrbution and Women's Health) نبذة عن المشروع (توزيع الغذاء وخدمات صحة المرأة)

What is the title of your proposed project? ما هو عنوان مشروعك المقترح؟ *

Briefly describe the objective of your project. اذكر/ي باختصار هدف مشروعك. *

What is the location of the project? and Why? ما هو موقع المشروع؟ ولماذا اخترت هذا الموقع؟ *

What specific sites (e.g., IDP camps, shelters, schools) will your project target? Please justify your selection. ما هي المواقع المحددة (مثل: معسكرات النازحين، الملاجئ، المدارس) التي سيستهدفها مشروعك؟ يرجى تبرير اختيارك. *

Who is your project targeting? من هم الفئات/الأشخاص المستهدفون في مشروعك؟ *

Describe your implementation plan including timeline. activities, key milestones and expected start and end dates. اشرح/ي خطة التنفيذ الخاصة بك بما في ذلك الجدول الزمني، والأنشطة، والمعالم الرئيسية، وتواريخ البدء والانتهاء المتوقعة. *

Provide an overview of your staffing structure. Who will lead and manage the project locally? قدّم/ي لمحة عن هيكل الكادر/الطاقم في مشروعك. من سيقود ويدير المشروع محليًا؟ *

What are the security measures that you will undertake to ensure the staff and beneficiaries safety? ما هي التدابير الأمنية التي ستتخذونها لضمان سلامة الموظفين والمستفيدين؟ *

Please upload an excel sheet detailing the budget يرجى رفع ملف إكسل يوضح تفاصيل الميزانية. *

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Food Distribution Project مشروع توزيع الغذاء

What model of General food distribution will you use? ما هو نموذج/آليةتوزيع الغذاء التي ستستخدمها؟ *

• Prepared meals – Central Kitchens (Takayah) وجبات جاهزة – مطابخ مركزية (تكايا)
• Food baskets سلال غذائية

Please provide more details on how will you deliver the ringer's lactate to the patients? and the related local coordination needed to ensure this process *

Could you please provide a detailed description of the facilities where IV fluids will be delivered to patients, including the types of facilities (e.g., Cholera Treatment Units, Cholera Treatment Centers, or others) as well as their specific locations? *

Has your organization already identified or established relationships with suppliers capable of providing IV fluids in Chad for delivery to Tawila, North Darfur? *

• Yes
• No

If yes, please provide details including supplier names, locations, and past collaboration history *

If no, please describe in detail how your organization will identify, vet, and contract such suppliers *

How many ringer's lactate unit are you planning to deliver? *

Outline your transportation plan from Chad to Tawila, including routes, vehicles, and storage conditions *

Explain your risk and security management measures for operating in unsafe/remote areas *

Does your organization currently have formal agreements, or established relationships that allow safe access and movement within areas controlled by the RSF (Rapid Support Forces) or Sudan Liberation Movement? *

Where will the procured IV fluids and related supplies be delivered, and what will they support (e.g., hospital, cholera treatment unit, clinic)? Please provide facility names and types *

What criteria will you use to identify and select beneficiaries for the food distribution project? and how are you planning to identify those beneficiaries? ما هي المعايير التي ستستخدمونها لتحديد واختيار المستفيدين من مشروع توزيع الغذاء في المواقع المستهدفة؟ وكيف تخططون لتحديد هؤلاء المستفيدين والتحقق من أهليتهم؟ *

How many families do you plan to feed? Provide an estimated number كم عدد الأسر التي تخطط إطعامها؟ يرجى تقديم عدد تقديري. *

How many individuals do you plan to feed? Provide an estimated number كم عدد الأفراد الذين تخطط إطعامهم؟ يرجى تقديم عدد تقديري. *

What is the estimated number of meals/food baskets you will distribute? ما هو العدد التقديري للوجبات/السلال الغذائية التي ستقوم بتوزيعها؟ *

What types of food items will be included in the meals/food baskets?ما هي أنواع المواد الغذائية التي ستتضمنها الوجبات/السلال الغذائية؟ *

Describe your logistics plan for transporting and delivering meals/food baskets to the intended beneficiaries site اشرح/ي خطتك اللوجستية لنقل وتوصيل الوجبات/السلال الغذائية إلى مواقع المستفيدين المستهدفة. *

Describe your plan for preparing and cooking the meals *

How will you collect and verify beneficiary data (e.g., name, gender, age)? كيف ستقومون بجمع والتحقق من بيانات المستفيدين (مثل: الاسم، النوع/الجنس، العمر)؟ *

What criteria do you use when selecting food vendors or suppliers? ما هي معايير اختيار بائعي أو مورّدي الطعام؟ *

How will you ensure food quality and safety during procurement, storage, and distribution? كيف ستضمنون جودة وسلامة الغذاء أثناء الشراء/التوريد، والتخزين، والتوزيع؟ *

What challenges do you anticipate in implementing this project, and how will you address them? ما هي التحديات التي تتوقعونها في تنفيذ هذا المشروع، وكيف ستتعاملون معها؟ *

Please describe your plan for producing and providing marketing materials, including photos and video documentation, to showcase project activities and outcomes يرجى وصف خطتكم لإنتاج وتقديم المواد التسويقية، بما في ذلك الصور وتوثيق الفيديو، لإبراز أنشطة المشروع ونتائجه. *

Women's Health Project مشروع صحة المرأة

How many women do you plan to reach through your women’s health services? كم عدد النساء اللواتي تخططون للوصول إليهن من خلال خدمات صحة المرأة؟ *

What criteria will you use to identify and select beneficiaries for the women’s health services in the targeted locations? How do you plan to identify these beneficiaries and ensure the services reach the most vulnerable women and girls?ما هي المعايير التي ستستخدمونها لتحديد واختيار المستفيدات من خدمات صحة المرأة في المواقع المستهدفة؟ وكيف تخططون لتحديد المستفيدات وضمان وصول الخدمات إلى الفئات الأكثر احتياجًا؟ *

What women’s health services do you plan to deliver through this project? ما هي خدمات صحة المرأة التي تخططون لتقديمها من خلال هذا المشروع؟ *

How will you collect and verify women’s health beneficiary data (e.g., name, age), while ensuring confidentiality, informed consent, and data protection—especially for survivors of GBV?كيف ستقومون بجمع والتحقق من بيانات المستفيدات من خدمات صحة المرأة (مثل: الاسم، العمر)، مع ضمان السرية والحصول على الموافقة المستنيرة وحماية البيانات—وخاصةً في حالات الناجيات من العنف القائم على النوع الاجتماعي؟ *

What challenges do you anticipate in implementing this project, and how will you address them? ما هي التحديات التي تتوقعونها في تنفيذ هذا المشروع، وكيف ستتعاملون معها؟ *

(e.g., during بما

Please describe your plan for producing and providing marketing materials, including photos and video documentation, to showcase project activities and outcomes يرجى وصف خطتكم لإنتاج وتقديم المواد التسويقية، بما في ذلك الصور وتوثيق الفيديو، لإبراز أنشطة المشروع ونتائجه. *

Attestations

Legal Status *

• We are a legally registered organization in Chad and authorized to operate in Adre.

Political Neutrality *

• We confirm that our organization is politically neutral. We do not support or oppose any political or military group or agenda, and we will deliver assistance solely based on humanitarian need.

Inclusivity and Non-Discrimination *

• We will ensure fair and equitable access to services regardless of ethnicity, gender, age, religion, displacement status, or political affiliation, with specific attention to the most vulnerable.

Safeguarding and Protection *

• We confirm that we have safeguarding policies and procedures in place, including PSEA, child safeguarding, gender inclusion, and we will apply survivor-centered, trauma-informed approaches—especially for GBV-related services.

Data Protection and Confidentiality *

• We confirm that we will collect and store beneficiary data safely, maintain confidentiality, and ensure informed consent, particularly for women and GBV survivors.

Video documentation التوثيق بالفيديو *

• I understand that I am required to provide at least one (1) short video testimonial from project beneficiaries on the ground. أفهم أنني مطالب/ة بتوفير ما لا يقل عن فيديو قصير واحد (1) لشهادة/إفادة من مستفيدي المشروع على أرض الواقع.

Photo documentation التوثيق بالصور *

• I understand that I am required to provide at least ten (10) photographs documenting the project activities, ensuring they are captured with the best quality possible. أفهم أنني مطالب/ة بتوفير ما لا يقل عن عشر (10) صور فوتوغرافية توثّق أنشطة المشروع، على أن يتم التقاطها بأفضل جودة ممكنة.

Reporting التقارير *

• I understand that I am required to submit a report detailing both the narrative and financial aspects of the activities no later than one (1) week after the completion of the project activities. أفهم أنني مطالب/ة بتقديم تقرير يوضح الجوانب السردية/الوصفية والمالية للأنشطة، وذلك في موعد لا يتجاوز أسبوعًا واحدًا (1) بعد اكتمال أنشطة المشروع.
• I will comply with and use the project report template provided by SAMA when preparing and submitting my report. سألتزم باستخدام نموذج تقرير المشروع الذي توفره منظمة SAMA عند إعداد وتقديم تقريري.

Future funding disqualification الحرمان من التمويل المستقبلي *

• I understand that failure to deliver the project or report as agreed may result in disqualification from future funding and/or a request to return the grant funds. أفهم أن عدم تنفيذ المشروع أو تقديم التقرير كما هو متفق عليه قد يؤدي إلى حرماني من التمويل المستقبلي و/أو طلب إعادة أموال المنحة.

SAMA Policies سياسات جمعية ساما *

• I agree to adhere to SAMA’s confidentiality and code of conduct policies

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